PROTOCOL FOR ENDORSEMENT OF PROGRAM APPLICATIONS
Programs Over 18 Units

CENTRAL REGION CONSORTIUM OFFICE

Separate Protocols exist as of December 11, 2007. They include:

1. PROTOCOL for Endorsement of Low Unit (12-17.5) Certificates TO Certificates of Achievement. (SELECT browser BACK button. Next, select the link to this Protocol.)

• IMPORTANT NOTE: This protocol is intended for conversion of low unit certificates to Certificates of Achievement that were offered by colleges prior to December 11, 2007. Use Form CCC-501 available from the Academic Affairs Unit, System Office Web site, http://www.cccco.edu.

2. PROTOCOL for Endorsement of:  New Credit Program, Substantial Changes to Existing Program, and/or Non-Substantial Changes to Existing Program.

Please NOTE: New Forms (effective October 2007) (Instructions for new forms are in the October 2007 "Supplement to Program and Course Approval Handbook, 2nd Edition" Academic Affairs Unit at http://www.cccco.edu).

• Application for New Credit Program - Form CCC-501
• Substantial Changes to Existing Program - Form CCC-510
• Non-substantial Changes to Existing Program - Form CCC-511

PROTOCOL for ENDORSEMENT of:

• NEW CREDIT PROGRAMS
• SUBSTANTIAL CHANGES TO EXISTING PROGRAM
• NON-SBUSTANTIAL CHANGES TO EXISTING PROGRAM.
  
  STEP 1:
  Submit an electronic copy of the PROGRAM APPLICATION PACKET to the Central Region Consortium Coordinator, Sue Clark, clarks@yosemite.cc.ca.us, NO LATER than thirty (30) calendar days prior to the meeting at which endorsement will be sought.
  
  The Electronic Application Packet must contain:
  
  Under MISSION:
  Statement of Program Goals and Objectives
  Catalog Description
  Program Requirements
  Background and Rationale

Under NEED:
Enrollment and Completer Projections
Place of Program in Curriculum/Similar Programs
Similar Programs at Other Colleges in Service Area
Labor Market Information (“LMI” Data)
Job Market Analysis
Employer Survey

Under QUALITY:
Display of Proposed Sequence
Required Courses

Under COMPLIANCE:
Licensing or Accreditation Standards

STEP 1A:

Submit a paper copy of the COMPLETE APPLICATION via US Mail to the Central Region Consortium Office, Attn: Sue Clark, c/o Columbia College, 11600 Columbia College Drive, Sonora, CA 95370. This paper copy will be available for duplication and distribution should such a request be received.

STEP 2:
At least twenty-one (21) calendar days prior to the meeting at which endorsement will be sought, the Regional Consortium Chairperson will notify each designated lead vocational education administrator of the pending action. Notification will be sent electronically. The program application packet will be attached to this electronic message.

STEP 3:
At least fourteen (14) calendar days prior to the meeting at which endorsement will be sought, the Central Region Consortium office will email the meeting agenda to the complete regional mailing list. This agenda will list all pending new program applications with a notation to alert all recipients that copies of pending program applications are available through each campus' designated lead vocational education administrator. (The complete regional mailing list includes: Presidents, CIOs, CSSOs, lead vocational education administrators, economic development practitioners, Academic Senate Presidents, Center Directors)

STEP 4:

Regional Meeting Discussion/Action:
The criteria considered for endorsement are those areas included in the Program Application form with special emphasis on the avoidance of unnecessary program duplication and the existence of adequate employer demand.
A majority vote of the institutions attending is required for program application endorsement. (One vote per college.)
Minutes of the meeting will include:
Summary of the discussion, including any reservations or concerns;
A record of the vote of the colleges attending. (Institutions voting in the negative will be
identified by name.)
The Regional Consortium Chair shall act according to the vote of the Region as called
for by the Program Application regulations and forms.

EMERGENCY PROTOCOL
*NOTE: This protocol is designed to facilitate regional consideration of endorsement under normal timelines. Should EMERGENCY CONDITIONS or events preclude the full implementation of the protocol process outlined above, the following emergency procedures may be implemented:

1. Submit an electronic copy of the PROGRAM APPLICATION PACKET to the Central Region Consortium Coordinator, Sue Clark, clarks@yosemite.cc.ca.us. Advise the Coordinator of the need to expedite the approval process.
2. Upon receiving the Application Packet and request to expedite the endorsement process, the Central Region Consortium Coordinator will send electronic notification of the application and pending action to the complete regional mailing list.
3. Designated lead vocational education administrators will be sent the electronic application packet and a ballot. A deadline date for returning the electronic ballot to the Central Region Consortium Coordinator will be given. This deadline date will be at least 14 calendar days from the date the emergency request is received.
4. A majority vote of the institutions submitting an electronic ballot by the identified deadline date will be required for endorsement.
5. The results of the electronic vote will be sent to the college and/or district that submitted the Program Application Packet. The results of the vote will also be recorded in the minutes of the next Central Region Consortium meeting.
6. Nay votes must be accompanied by rationale. The Regional Consortium Chair will submit the ballots and rationale statements to the Chancellor’s Office, Dean of Curriculum and Instructional Resources Division, with a copy to the Regional Specialist.

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